All posts by wbd@admin

Recycle or shred? Have the best of both worlds!

Recycling waste paper plays an important role in reducing our ecological footprint. More recycling means fewer trees being cut down to produce new paper, as well as keeping paper out of landfill.

While council recycling bins provide a simple way to dispose of paper documents, they are far from an ideal solution. For a start, can it be guaranteed that paper deposited in the yellow-lid bin necessarily destined for recycling? Problems with Australia’s recycling system have recently been in the news, with overseas processors increasingly unwilling to accept our waste. This has led to more paper ending up in landfill where it becomes an ecological time bomb, releasing greenhouse gas as it decomposes.

Then there is the issue of security. Secure handling of material is not a feature of council recycling programs, so disposing of sensitive documents in standard recycling bins is highly risky. Private data could easily end up in the wrong hands, leaving you and your customers exposed to the danger of identity theft.

The best way to ensure paper documents are responsibly and securely disposed of, is to use a professional document-destruction service. Sydney Document Shredding Service has 28 years experience in securely destroying all types of documents for both individuals and organisations. Our security is second to none, with all staff handling documents checked to a minimum of a National Police Record Check. From the moment you entrust your sensitive documents to us, they are in safe hands.

All paper documents are comprehensively shredded into tiny fragments, then transferred to a recycling plant where they are used to produce recycled paper products, safeguarding your privacy and the environment.

Phone us today on 1800 001 044 and let us tailor a secure and ecologically responsible document-destruction solution for you.

Paper, not going anywhere!

For decades we’ve been told the era of the ‘paperless office’ is just around the corner. However, while huge amounts of data are now stored on digital platforms, and email has become a major form of communication, it seems paper documents will still be with us for some time to come.

One main factor is that on-screen reading for many people is simply not as easy as reading printed material. A recent survey in the US reported that 70% of consumers found it easier to manage their finances with printed documents, while 65% preferred to receive both digital and hard-copy versions of important documents like bank statements. Even people who opt to receive digital documents often print them out, either for more convenient reading or to file away.

With large numbers of paper documents still being received and stored, security remains a major issue. Consider the kinds of documents likely to arrive via ‘snail mail’: bank and credit card statements, driver’s licence renewals, insurance policies, council rates, details of shareholdings, expired passports — just the sort of material criminals look for when constructing fraudulent identities.

What about old photos you might throw in the bin? Your image is also a major part of your identity.

In the age of identity theft, preventing sensitive paper documents from falling into the wrong hands is more important than ever. When documents are no longer needed, how can you ensure they are securely and completely destroyed?

Eliminate the risks with regular shredding of sensitive documents. Sydney Document Shredding Service makes the process easy and cost-effective; with lockable security bins delivered to and from your premises by secure transport. Our comprehensive shredding process totally erases all data.

Phone us today on 1800 001 044 and let us tailor a document destruction solution to suit your needs.

Don’t let your business get shredded by privacy laws!

The way businesses, government and other organisations deal with private data is a hot-button issue these days. With crimes like identity theft on the rise it’s no wonder the public is concerned about how their data is handled. One slip-up with a customer’s sensitive information might not only be a PR disaster, but also lead to serious legal consequences.

The handling of confidential information in Australia is regulated by the Australian Privacy Act (APA). Breaches of the law can result in fines up to a maximum of $420,000. While most businesses with a turnover below $3 million are not directly subject to the APA, any organisation that handles private information should conform to the Act to protect itself and its customers.

The APA stipulates that any private data that is no longer required must be completely erased. Sydney Document Shredding Service has been a leading name in document destruction since 1990. We can take the hassle out of this process, leaving you to concentrate on what’s important — running your business!

At every step of the process your security is our top priority. All staff involved in handling documents are cleared to a minimum of a National Police Records Check. Our 240-litre lockable Security Bins (minimum order of two) are delivered to and picked up from your premises by secure transport. All of our disposal facilities have been thoroughly investigated and approved to an accredited security level.

Our destruction process leaves nothing to chance. Comprehensive cross-shredding followed by final recycling means all data is totally erased. Our Certificate of Destruction guarantees it.

Don’t put your business at risk when it comes to document destruction. Phone us today on 1800 001 044 to book a bin delivery and document destruction service.

Office decluttering made easy – and secure!

A workspace with loose documents is not only unsightly and inefficient. With identity theft and corporate espionage on the rise it’s also a security hazard. Now is a great time to declutter and get rid of unwanted documents the smart – and secure – way.

Step 1: Go Through It

Examine each document and decide if it’s a keeper or can be discarded. Some documents need to be kept for a certain period of time. Documents supporting tax returns, for example, must be retained for five years. Once a document’s ‘use by date’ expires, get rid of it.

Step 2: Go Digital

Scanning documents and storing digitally is a great way to bust clutter. Cloud services like Google Drive offer instant and reliable access to documents, with no worries about hard-disk failures.

Step 3: Get Organised

Creating a logical filing system lets you store and retrieve documents quickly. For tips check out this site:

http://www.step-by-step-declutter.com/declutter-your-files.html

Once you’re organised, make a daily workspace tidy-up part of your routine. Then once a month go through storage areas eliminating clutter and filing important documents.

Step 4: Securely destroy unwanted documents

Now you’ve busted that cluttered workspace you’ll have documents that need to be destroyed. Ensure sensitive data is completely erased with an experienced and professional document destruction service.

Sydney Document Shredding Service is a trusted name in secure document disposal. Our 240-litre lockable Security Bins (minimum order of two) are delivered to and picked up from your premises by secure transport, either on a one-off basis or as part of a scheduled service. All documents are taken to one of our secure facilities where they are comprehensively cross-shredded into tiny fragments, then transferred to a recycling facility for final, total destruction. At the end of the process you receive a Certificate of Destruction, your guarantee that all data has been completely destroyed.

Phone us today on 1800 001 044 to find out how easy and cost-effective secure document destruction can be.

The pitfalls of DIY document destruction

You’ve no doubt seen them – those temptingly inexpensive shredding machines sold by office equipment suppliers. Perhaps you’ve thought: ‘When it comes to destroying sensitive documents why not just go with one of these machines and a DIY solution? We’ll save a bundle!’

But there are several compelling reasons you should not go down the DIY path when it comes to destroying sensitive documents.

  1. Security: Ensuring secure document destruction requires more than just a shredding machine and a recycling bin. When you engage a reputable document-shredding service you get the piece of mind of knowing they have the experience and procedures to ensure total security for destroying sensitive documents, from the moment they enter the locked bin to the moment they are completely destroyed.
  2. Compliance: Destruction of sensitive documents is subject to government regulation. Would your DIY document shredding meet these requirements? A specialist document-shredding service will operate in full compliance with relevant regulations, freeing you from compliance worries.
  3. Productivity: A document shredder doesn’t run itself. It needs an operator. To ensure competence,  security and compliance, that operator will need to be trained, and to devote work time to document shredding. If you need to dispose of large numbers of documents the time required could be considerable. Leaving document shredding to a dedicated, professional service means you and your staff can focus on more productive aspects of your business.
  4. Customer confidence: Imagine yourself as a customer of your business. Which would you prefer to deal with: a company with a DIY shredding process, or one that uses a professional, secure, fully compliant document shredding service? Now consider how you would explain to customers your decision to go with a DIY option when it comes to their sensitive information.

Consider all these factors and it’s clear DIY document shredding is false economy!

Sydney Document Shredding Service guarantees complete document destruction, secure disposal and a certificate of destruction for each document shredding service.

We can meet the needs of any business, whatever your size. To find out more or to book a collection, call us today on 1800 001 044.

Why hire Document Shredding Services?

It is not wise to look at document shredding services as a waste of time and money. There are reasons that give emphasis to the importance of secure document disposal and some of these are as follows:

  1. Enhanced Productivity
    Getting the services of a corporate destruction company leaves your employees with more reasons to focus on their tasks. Instead of letting them take over paper shredding and document disposal, their skills can be used to enhanced productivity and accomplish more.
  2. Increased Reliability
    With the help of a document disposal company, businesses can have peace of mind and be confident that all the information they provide will be protected from the time it was used up to the time of disposal leaving no chance for criminals to use them illegally.

Greater Savings
Compared with the amount required to pay for equipment as well as the added hours that an employee may consume, choosing a document shredding service is a cost-efficient solution. It gets the job done right while keeping you from spending a huge amount of money.

WHAT HAPPENS TO YOUR DOCUMENTS WHEN YOU USE A SHREDDING SERVICE?

Securely destroying confidential data is an important activity that many businesses fail to do correctly. When you use a document destruction service, you can be rest assured that you are taking the right steps to protect your business and your clients, with no chance of sensitive data exposed.

Here’s how our document destruction services works.

First of all, we will provide you with a secure location to store sensitive documents that need to be destroyed. For most businesses, this will be a 240 litre securely locked bin, with each bin holding up to 100 kilograms of documentation. We can also provide pre-paid secura bags, which hold up to 40 kilograms each – ideal for small offices or the home.

Once your bin is full – or on a regular schedule for repeat clients – your bin will be collected and securely transported to our destruction facility. All of our destruction facilities are “approved sites” – this means they have strict guidelines on product handing and how document disposal is done. We have comprehensive policies and procedures for the storage, transportation and destruction of all documents. All of our staff handling document destruction have been cleared to a minimum of a National Police Records Check.

We then completely destroy the data through comprehensive cross-cut shredding. Document fragments are reduced to tiny fragments, and we provide a security guarantee along with a certificate of destruction. Clients are also able to witness document destruction (but conditions do apply, please contact us to discuss this option).

Finally, the destroyed documents are transferred to a paper recycling facility, where they will be recycled into new paper products.

We take document destruction and security very seriously. If you have any concerns or questions about our service, we’d love to hear from you. Contact us today to find out how we can help you to safely and securely destroy your business’s confidential data and protect you from problems like corporate fraud, identity theft and industrial espionage.

How to protect confidential business information

Maintaining the confidentiality of information is crucial for any kind of business. It can affect the credibility of a company and its capacity to maintain long standing relationships with clients.

There are many reasons why confidential information leaks, so it will be important to know the most dependable solutions that can help avoid unwanted circumstances that may arise from it.

  1. Safe Storage – In order to preserve the confidentiality of sensitive information it should be stored in areas where access can only be allowed with strict permission. Some examples of safe storage are archives, safe boxes, and locked places.
  2. Protection Policy – It should be able to define how data can be shared within and outside the premises of the company. A company that handles valuable information should come up with a protection policy that will keep employees aware of the kind of information that must be kept secret and how its confidentiality can be preserved.
  3. Confidential Document Disposal– Another guaranteed way to preserve confidentiality of business data is by hiring document destruction services. Look for dependable and trustworthy companies that offer shredding services and certificate of destruction to clients. By destroying sensitive information, you will be spared from the worries brought by data protection breaches.

There are certain types of information that should not escape the premises of your business. While there are risks that may cause serious problems, it is a must for you to ensure that proper document handling and records destruction procedures are followed within your company.

LEGAL REQUIREMENTS OF CERTIFIED DOCUMENT DESTRUCTION

Legal Requirements of Certified Document Destruction includes implementing appraisal decisions including the preservation and deletion of records from record-keeping systems. It may also include transmission of records between record-keeping systems, as well as the transfer of ownership of records.

Document destruction is a complete and irreversible disposal of records. To avoid legal complications, there are requirements that must be observed during certified document disposal:

  • Document destruction should be done with the permission of state records through general retention and disposal authorities, or functional retention and disposal authorities covering the records involved.
  • Document disposal must be done under provisions of certain laws authorizing the destruction of documents.
  • Document destruction should be performed in agreement with NAP or normal administrative practice, as it provides for the scheduled destruction of certain documents.

Document disposal can come with complications especially if you will not look into the existing laws. Perform records destruction while keeping these guidelines in mind and you will never have to deal with problems concerning proper disposal of data.

At SDSS We perform confidential document disposal and secure document shredding for ALL types of documents, records destruction, bin supply & pickup service.

  • Prompt daily shredding service
  • High security clearance
  • Guaranteed security
  • Certificate of destruction supplied after document disposal

Paper sitting by the printer

 

Most security data breaches we hear about today are related to online hackers accessing personal records including credit card details, dates of birth, personal passwords and even home addresses. Kmart, David Jones and Gumtree have all recently fallen victim to this type of cybercrime, with thousands of their customers’ details getting into the wrong hands.

Although we have moved to paperless options for many things in today’s world, paper records have not been completely phased out yet. As a result, documents are still being stolen out of office waste paper bins, staff members’ bags and even direct from printers. The Journal of the American Medical Association (JAMA) found that stolen paper records still account for up to 31% of security breaches. With statistics like this, ensuring your confidential business records are kept secure, is of extremely high importance.

To keep sensitive information of your clients and business safe there are steps to take within your workplace to dispose of paper documents confidentially.
Order a security bin supply and pick up service. Place the lockable bins throughout your work space and ensure everyone knows what to put inside.
Make a list of which documents are to be disposed of confidentially and display around the workplace, including near the security bins.
Train staff on which documents are to be kept confidential and how to dispose of them correctly and securely using the security disposal bins. Also enforce the importance of not leaving paperwork lying around on desks, photocopiers or in or near printers.
Keep your paperwork from becoming a paper trail for criminals with Sydney Shred. We will provide secure paper shredding and document destruction for your business including a security bin supply and pick up service. Sydney Shred serves many areas in the Sydney metro region including Sydney CBD, Randwick, Parramatta, Dee Why, Liverpool and Cronulla.