Why hire Document Shredding Services?

It is not wise to look at document shredding services as a waste of time and money. There are reasons that give emphasis to the importance of secure document disposal and some of these are as follows:

  1. Enhanced Productivity
    Getting the services of a corporate destruction company leaves your employees with more reasons to focus on their tasks. Instead of letting them take over paper shredding and document disposal, their skills can be used to enhanced productivity and accomplish more.
  2. Increased Reliability
    With the help of a document disposal company, businesses can have peace of mind and be confident that all the information they provide will be protected from the time it was used up to the time of disposal leaving no chance for criminals to use them illegally.

Greater Savings
Compared with the amount required to pay for equipment as well as the added hours that an employee may consume, choosing a document shredding service is a cost-efficient solution. It gets the job done right while keeping you from spending a huge amount of money.

WHAT HAPPENS TO YOUR DOCUMENTS WHEN YOU USE A SHREDDING SERVICE?

Securely destroying confidential data is an important activity that many businesses fail to do correctly. When you use a document destruction service, you can be rest assured that you are taking the right steps to protect your business and your clients, with no chance of sensitive data exposed.

Here’s how our document destruction services works.

First of all, we will provide you with a secure location to store sensitive documents that need to be destroyed. For most businesses, this will be a 240 litre securely locked bin, with each bin holding up to 100 kilograms of documentation. We can also provide pre-paid secura bags, which hold up to 40 kilograms each – ideal for small offices or the home.

Once your bin is full – or on a regular schedule for repeat clients – your bin will be collected and securely transported to our destruction facility. All of our destruction facilities are “approved sites” – this means they have strict guidelines on product handing and how document disposal is done. We have comprehensive policies and procedures for the storage, transportation and destruction of all documents. All of our staff handling document destruction have been cleared to a minimum of a National Police Records Check.

We then completely destroy the data through comprehensive cross-cut shredding. Document fragments are reduced to tiny fragments, and we provide a security guarantee along with a certificate of destruction. Clients are also able to witness document destruction (but conditions do apply, please contact us to discuss this option).

Finally, the destroyed documents are transferred to a paper recycling facility, where they will be recycled into new paper products.

We take document destruction and security very seriously. If you have any concerns or questions about our service, we’d love to hear from you. Contact us today to find out how we can help you to safely and securely destroy your business’s confidential data and protect you from problems like corporate fraud, identity theft and industrial espionage.

How to protect confidential business information

Maintaining the confidentiality of information is crucial for any kind of business. It can affect the credibility of a company and its capacity to maintain long standing relationships with clients.

There are many reasons why confidential information leaks, so it will be important to know the most dependable solutions that can help avoid unwanted circumstances that may arise from it.

  1. Safe Storage – In order to preserve the confidentiality of sensitive information it should be stored in areas where access can only be allowed with strict permission. Some examples of safe storage are archives, safe boxes, and locked places.
  2. Protection Policy – It should be able to define how data can be shared within and outside the premises of the company. A company that handles valuable information should come up with a protection policy that will keep employees aware of the kind of information that must be kept secret and how its confidentiality can be preserved.
  3. Confidential Document Disposal– Another guaranteed way to preserve confidentiality of business data is by hiring document destruction services. Look for dependable and trustworthy companies that offer shredding services and certificate of destruction to clients. By destroying sensitive information, you will be spared from the worries brought by data protection breaches.

There are certain types of information that should not escape the premises of your business. While there are risks that may cause serious problems, it is a must for you to ensure that proper document handling and records destruction procedures are followed within your company.

LEGAL REQUIREMENTS OF CERTIFIED DOCUMENT DESTRUCTION

Legal Requirements of Certified Document Destruction includes implementing appraisal decisions including the preservation and deletion of records from record-keeping systems. It may also include transmission of records between record-keeping systems, as well as the transfer of ownership of records.

Document destruction is a complete and irreversible disposal of records. To avoid legal complications, there are requirements that must be observed during certified document disposal:

  • Document destruction should be done with the permission of state records through general retention and disposal authorities, or functional retention and disposal authorities covering the records involved.
  • Document disposal must be done under provisions of certain laws authorizing the destruction of documents.
  • Document destruction should be performed in agreement with NAP or normal administrative practice, as it provides for the scheduled destruction of certain documents.

Document disposal can come with complications especially if you will not look into the existing laws. Perform records destruction while keeping these guidelines in mind and you will never have to deal with problems concerning proper disposal of data.

At SDSS We perform confidential document disposal and secure document shredding for ALL types of documents, records destruction, bin supply & pickup service.

  • Prompt daily shredding service
  • High security clearance
  • Guaranteed security
  • Certificate of destruction supplied after document disposal

Paper sitting by the printer

 

Most security data breaches we hear about today are related to online hackers accessing personal records including credit card details, dates of birth, personal passwords and even home addresses. Kmart, David Jones and Gumtree have all recently fallen victim to this type of cybercrime, with thousands of their customers’ details getting into the wrong hands.

Although we have moved to paperless options for many things in today’s world, paper records have not been completely phased out yet. As a result, documents are still being stolen out of office waste paper bins, staff members’ bags and even direct from printers. The Journal of the American Medical Association (JAMA) found that stolen paper records still account for up to 31% of security breaches. With statistics like this, ensuring your confidential business records are kept secure, is of extremely high importance.

To keep sensitive information of your clients and business safe there are steps to take within your workplace to dispose of paper documents confidentially.
Order a security bin supply and pick up service. Place the lockable bins throughout your work space and ensure everyone knows what to put inside.
Make a list of which documents are to be disposed of confidentially and display around the workplace, including near the security bins.
Train staff on which documents are to be kept confidential and how to dispose of them correctly and securely using the security disposal bins. Also enforce the importance of not leaving paperwork lying around on desks, photocopiers or in or near printers.
Keep your paperwork from becoming a paper trail for criminals with Sydney Shred. We will provide secure paper shredding and document destruction for your business including a security bin supply and pick up service. Sydney Shred serves many areas in the Sydney metro region including Sydney CBD, Randwick, Parramatta, Dee Why, Liverpool and Cronulla.

How to Protect Against Identity Theft

 

Estimates by the Attorney-General’s Department indicate that identity crime costs Australia upwards of $1.6 billion each year.

What is identity theft?

Identity theft is the theft or assumption of a pre-existing identity using stolen personal information. Identity crimes are those activities carried out by a perpetrator using the identity they have stolen.

What does a criminal do with your personal information?

We most often think of criminals running up debts using stolen credit card details, and this is indeed very common. However, criminals can also apply for loans, driving licences, benefits, passports, mobile phones and even jobs using your personal information.

The Australian Federal Police recommend the following to reduce the risks of having your personal information stolen or misused:

  • shred or destroy your personal and financial papers
  • secure your mail box with a lock and make sure mail is cleared regularly
  • always cover the keypad at ATMs or on EFTPOS terminals when entering your PIN, and be aware of your surroundings.
  • ensure that the virus and security software on your computers and mobile devices is up-to-date and current
  • don’t use public computers (for instance, at an internet café), or unsecured wireless ‘hotspots’, to do your internet banking or payments
  • be cautious of who you provide your personal and financial information to—ensure that there is a legitimate reason to supply your details.
  • only use trusted online payment websites
  • regularly review your bank statements and obtain a copy of your credit history report.
  • ask your bank or financial institution for a credit or debit card with an embedded ‘micro-chip’—they are more secure than cards with only magnetic stripe

Regular shredding of your sensitive documents is a vital step in identity theft prevention.

Sydney Shred will provide you with a security certificate of destruction once your documents have been securely shredded.

See our document shredding page to order a security bin.

For other useful tips about preventing identity theft, refer to protecting your identity resources, published by the Attorney-General’s Department.

Does Document Shredding Really Have An Impact on the Environment?

Recycling is commonplace in today’s business world. Even at home, it is now second nature to place paper products in a separate bin to our general waste. Of course, placing sensitive business or personal documents in the recycling bin opens us up to possible breaches of privacy – something that nobody wants to be confronted by.

While we accept that destroying sensitive business information is critical to protecting your business, you may be surprised to know just how much you are also contributing to conservation, simply by having your documents shredded. It is directly built into the document shredding process. Documents are cross-shredded ensuring optimum security and then this material is recycled – every time. Paper recycling:

  • Diverts shredded documents away from landfill – saving valuable space for those materials which can’t be reused, recycled or composted.
  • Keeps trees in the ground where they belong – for the health of our planet, our enjoyment and our heritage.
  • Decreases the environmental damage caused by paper production – the less paper that needs to be produced, the less non-renewable resources such as fuel and chemicals are saved.
  • Creates environmentally friendly products – instead of creating items such as copy paper, tissues and kitchen towels from new resources every time.

The world of paper recycling has come a long way in the past 20 years. Recycled pulp is now used to create items such as environmental urns, costume jewellery and even furniture.

Find out more about our shredding and recycling processes here.

We live in exciting times with the opportunity to make a real impact on the health of our finite resources with innovations popping up all the time in order to improve the way in which we use our paper. What are some of the clever ways you have used recycling in your home or office?

Have you performed an information risk assessment on your paper files lately?

 

In a world reliant on technology, smart phones, apps and super servers, often the security focus stays firmly on IT and cyber safety. Yet have you thought about the risk posed in an attack on your paper files?

In 1975, Business Week published an article heralding the paperless office. Decades later the promise of a paperless office has not been fulfilled, and it probably won’t be anytime soon.

Paper continues to be a dominant medium for mortgages, legal contracts and a number of other official documents that need to be carefully reviewed and signed every day.

Paper is a highly integrated part of day-to-day operations across almost every industry. Organisations that don’t take secure storage and destruction of critical documents seriously are tempting fate.

SydneyShred recommends a document risk assessment that identifies areas of vulnerability and opportunities for improvement. These include:

Personal Access Levels

Where critical paper documents are stored must be secure on a number of levels. Personnel access should be limited to only those who need the information, and their access should be monitored at all times.

Paper-saving technologies

Documents should be as safe as possible from elements like fire and water. Fire prevention systems and non-water fire suppressant alternatives can minimise risk to paper records. The average corporation can spend US$204 for every lost document. In the event of a fire, burst water pipe or natural disaster, those costs can inflate exponentially in a matter of days, even hours.

Off-site Storage

Some organizations do not have the space or resources to employ high-level security measures and opt to store documents off-site. SydneyShred recommends businesses investigate the storage provider’s reputation. What security measures do they employ? Who has access to documents and what is its response time when documents are needed? Is its chain of custody secure and how are documents destroyed?

Securely Destroy Unnecessary Documents

After a document’s lifecycle has run its course, it must be properly destroyed. There are countless ways to improperly do away with obsolete paper documents, and the end result can be catastrophic. The same personnel and security considerations taken with storage should apply to destruction. SydneyShred takes responsibility for handling, transporting and destruction of its clients’ document – and this chain of security handling is critical to avoiding the nightmares associated with lost documents.

Paper isn’t going anywhere. The question is, “What are you doing with it?”

For advice on conducting a risk assessment of your document handling processes and policies, contact SydneyShred.

Does your Sydney business need secure document destruction services?

 

Sydney Shred provides businesses across the wider Sydney metropolitan area with daily and weekly pick-ups of secure document bins. We ensure security from the moment we collect the bins through to shredding with complete destruction guaranteed. We’ll provide you with a certificate of destruction, plus with all shredded materials then sent for recycling, you can rest assured that your business is meeting its ecological obligations as well as data security requirements.

What areas do we service?

Sydney Shred can service your business anywhere in the wider Sydney metropolitan area, including the CBD, Sutherland Shire, Parramatta, Bankstown, Liverpool, Norwest. Hornsby, Manly and Frenchs Forest.

How does it work?

We can provide you with a regular service, with pick-ups scheduled as frequently as daily if you need, or provide a one-off service. Our fees are simple with no contract fees, no pick-up or drop off fees, and no ongoing rental fees.

Our minimum service is two bins for two weeks. Each securely locked bin can hold up to 100 kilos of documents. Once the bins are full, simply call us to book a pick up, we’ll collect the bins from anywhere in the Sydney metropolitan area and take them to our secure destruction facility in southern Sydney to be shredded and then send the remains off to be recycled.

How do I know it’s secure?

Great question, and it’s important to make sure that your document destruction service takes security seriously. Make sure you ask the right questions to give you peace of mind that your confidential information is being appropriately handled at every step in the chain before shredding. At Sydney Shred, our staff all have high-level security clearance and we provide you with a 100% destruction guarantee. We’ll provide you with a certificate of destruction and it’s even possible to witness the destruction of documents under some circumstances.

Ready to book?

To get a quote for a regular scheduled service or to book a one-off pick up, call Sydney Shred on 1800 001 044 or fill in our online form. We make securely disposing of and destroying documents easy so you can get on with what your business does best!